Privacy notice

Who operates this site

The Underwood Elementary School PTA operates the Unicorn Trot website to run the school fundraiser, help families manage student fundraising pages, and support staff administration.

Information we collect

• When you use Google sign-in, we receive the name, email address, and basic account information Google shares with the site.
• Family accounts may provide student page settings, messages, and photos.
• Donation records may include a donor’s name and email address, gift amount and status, optional processing contribution, and the student or class credited.
• We keep necessary sign-in, security, staff activity, payment, email delivery, and audit records.

How we use information

We use this information to authenticate family and staff access, manage student pages, process and credit donations, send receipts and service messages, maintain financial records, prevent misuse, and operate the fundraiser.

Services that help operate the site

Google provides sign-in, Stripe processes payments, Resend delivers transactional email, and our hosting providers run the website and database. Payment card details are entered with Stripe; this site does not store full card numbers. We do not sell personal information or use it for advertising.

Student and public information

Student fundraising pages are not directory listings. A page may show a limited public display name and, only when a family chooses to publish them, a photo or message. Family and staff account details are not displayed publicly. A printed claim code is required to link a student to a family account for the first time.

Retention, security, and your choices

We retain account, donation, delivery, and audit information for the fundraiser’s operational, accounting, security, and legal needs. We use access controls, encryption, and limited public information to protect site data. Families can update student page choices from Family access.

Questions or requests

To ask about this notice or request access to, correction of, or deletion of personal information, email underwoodelementarypta@gmail.com. Some financial and audit records may need to be retained.